Greetings from the MSU-A Alumni Association

Chapter 1 General Provisions

(Name) Article 1 This association is called the Minnesota State University Organization Akita Campus Alumni Association (hereinafter referred to as "this association"). 2 The abbreviation of this association is “MSU-A Alumni Association.” (office) Article 2 This association shall have its main office at the president's residence.

Chapter 2 Purpose and Business

(the purpose) Article 3: The purpose of this association is to promote interaction and friendship among those who spent time together at MSU-A, as well as to honor the achievements of MSU-A. (business) Article 4 In order to achieve the purpose set forth in the preceding article, this association will carry out the following activities. (1) Management and operation of homepage and mailing list for the purpose of sharing information with members (2) Creation of list, collection and management of materials (3) Holding reunions for mutual exchange among members (4) Cooperation and support for branch activities by members in each region (5) Other activities necessary to achieve the purpose of this association

Chapter 3 Membership

(Member) Article 5 The following members shall be appointed in this association. (1) Main members: MSU-A alumni, former MSU-A members residing in Japan, and former faculty members. (2) Associate members: Former MSU-A members living overseas (including exchange students) (3) Supporting members: Persons who support the activities of this association (4) Honorary members: Those who have made significant contributions to the activities of this association and who have been recommended by members and approved by the board of directors. (Membership) Article 6 Those who wish to become members of this association shall submit the necessary information using the alumni association membership form on the association's website and obtain approval from the board of directors. (Membership fee) Article 7 In lieu of collecting membership fees, a management subsidy of 1,000 yen will be collected from members at the time of the reunion, including the participation fee. (Voluntary withdrawal) Article 8: Members may withdraw from membership at any time by submitting any form or e-mail indicating their intention to withdraw.

Chapter 4 General Meeting

(General meeting) Article 9 The general meeting shall be composed of main members residing in Japan. (Decision) Article 10 The general meeting shall decide on the following matters. (1) Regarding changes to the rules of the association (2) Deliberation of business plans and income and expenditure budgets (3) Approval of business reports and income and expenditure settlements (4) Resolution for appointment or dismissal of officers (5) Matters regarding the dissolution of this association (6) Other important matters regarding the operation of this association 2 However, if there is an urgent and unavoidable matter, it must be resolved by a resolution of the board of directors and approval must be sought at the next general meeting. (held) Article 11 The general meeting shall be held every three years and when necessary. (convening) Article 12 The general meeting shall be convened by the chairman based on a resolution of the board of directors. (opening) Article 13: A general meeting cannot be held unless a majority of the members (including proxies) are present. (Chairman) Article 14 The chairman of the general meeting shall be the chairman. However, if the Chairman is absent, the Vice Chairman shall act in his place. (Decision) Article 15 Resolutions at the general meeting shall be decided by a majority vote of the members present at the general meeting, and in the case of a tie, the decision shall be made by the chairperson. (minutes) Article 16 Minutes shall be prepared for the proceedings of the general meeting.

Chapter 5 Officers and Duties

(board member) Article 17 The following officers shall be appointed in this association. (1) 6 directors (2) Auditors: 2 people (3) Secretariat: Several people (appointed from among the directors) (4) Several advisors 2 Among the directors, one will be the chairman and two will be the vice-chairmen. (Appointment of officers) Article 18 Directors shall be appointed by resolution of the general meeting. 2. The chairman and vice chairman shall be selected from among the directors by resolution of the board of directors. 3. Advisors and secretariat shall be determined and commissioned by the board of directors. (Duty) Article 19 The directors shall constitute the board of directors and shall execute the duties of this association in accordance with the provisions of these rules, and the auditors shall audit the execution of duties by the directors and prepare audit reports.　 2. The chairman represents the association and oversees its business. 3. The Vice Chairman shall assist the Chairman and share and execute the affairs of the Association. 4 Auditors may request business reports from directors and investigate the status of the Society's business and assets at any time. 5 Advisors may attend board meetings and express their opinions. (term of office) Article 20 The term of office of officers shall be three years. However, this shall not preclude reappointment. (dismissal) Article 21 Directors or auditors may be dismissed by resolution of the general meeting. (Remuneration, etc.) Article 22 Directors and auditors shall receive no remuneration. However, they may pay the expenses required to perform their duties.

Chapter 6 Board of Directors and Duties

(composition) Article 23: This association shall have a board of directors.　 2 The board of directors shall consist of all directors and auditors. (authority) Article 24 The board of directors shall perform the following duties. (1) Finalization of business plan and income and expenditure budget (2) Confirmation of business reports and income and expenditure settlements (3) Selection and dismissal of chairman and vice chairman (convening) Article 25 The board of directors meeting shall be convened by the chairman. (Chairman) Article 26 The chairman of the board of directors shall be the chairman. (Resolution) Article 27 Resolutions of the board of directors shall be made by a majority vote of all attendees, including proxy votes. (Holding of board meetings via web conferences, etc.) Article 28: Board of Directors meetings may be held via web conferencing, etc. only if a mechanism is provided that allows mutual expression of opinions in a timely and accurate manner in a sufficient communication environment. (minutes) Article 29: Minutes shall be prepared for board of directors meetings. 2 The board of directors and the attending auditors shall affix their names and seals to the minutes set forth in the preceding paragraph.

Chapter 7 Accounting

(accounting) Article 30: The expenses of the association shall be covered by operating subsidies, donations, and other income. 2 The fiscal year of this association is three years, starting on April 1st from the year of establishment and ending on March 31st three years later. 3. Prepare income and expenditure plans and financial statements, and report them to the general meeting for approval.

Chapter 8 Amendment and dissolution of the constitution

(Changes to the rules) Article 31: These rules may be amended by a proposal at the board meeting and a resolution at the general meeting. (dissolution) Article 32: This association may be dissolved by a proposal at the board of directors meeting and a resolution at the general meeting. (Attribution of residual property) Article 33: In the event that this association is dissolved, any remaining assets held by the association shall be contributed to an organization that is appropriate for the purpose of the association's activities, subject to a resolution of the general meeting.

Chapter 9 Others

(details) Article 34 In addition to what is stipulated in these bylaws, matters necessary for the operation of the alumni association shall be stipulated in the bylaws.

Supplementary provisions

1. These rules will come into effect from September 23, 2020.